Privacy Policy

Last updated: [04/05/2026]

In compliance with the General Data Protection Regulation – Regulation (EU) 2016/679 -, Organic Law 3/2018 on the Protection of Personal Data and Guarantee of Digital Rights, and all other applicable regulations, users of this website are informed about the processing of their personal data.

1. Data Controller

The controller responsible for the processing of personal data collected through this website is:

Responsible entity: Red Internacional BLive
Tax ID / CIF: G73779696
Email: info@fotoperiodismoasturias.org
Website: fotoperiodismoasturias.org

Hereinafter, “the organisation” or “the Meeting”.

2. Personal data we may process

The organisation may process the following personal data, depending on the form, activity or service used:

  • Identification data: name, surname, ID card/NIE/passport, if necessary.
  • Contact details: email address, telephone number, postal address.
  • Professional or biographical data: CV, career history, portfolio, professional website, professional social media profiles.
  • Data relating to submitted works or projects: title, description, authorship, images, audiovisual materials, download links and associated documentation.
  • Data relating to participation in activities: registrations, attendance at meetings, conferences, workshops, awards or calls for entries.
  • Communication data: messages sent through forms, email or social media.
  • Technical browsing data: IP address, device identifiers, browser, operating system and data collected through cookies or similar technologies, where applicable.

3. Purposes of processing

Personal data may be processed for the following purposes:

  1. To manage enquiries received through the website or by email.
  2. To manage registrations for activities, meetings, workshops, screenings, awards or calls for entries.
  3. To assess applications, works, photographic or audiovisual projects submitted to awards, calls for entries or selection processes.
  4. To contact participants, authors, collaborators, speakers, jury members, cultural organisations or media outlets.
  5. To manage the institutional communication of the Meeting.
  6. To disseminate activities, programmes, results, awards, selected authors and content linked to the Meeting.
  7. To send informative communications or newsletters, when the data subject has authorised this.
  8. To comply with legal obligations applicable to the organisation.
  9. To ensure the security, maintenance and proper functioning of the website.

4. Legal basis for processing

The legal basis that legitimises the processing of personal data will depend on each case:

  • Consent of the data subject, when a form is submitted, participation in a call for entries is accepted, information is requested or the receipt of communications is authorised.
  • Performance of a contractual or pre-contractual relationship, when processing is necessary to manage participation in activities, awards, collaborations or requested services.
  • Compliance with legal obligations, when the organisation must retain or communicate certain information as required by law.
  • Legitimate interest of the organisation, to respond to enquiries, maintain website security, manage institutional relations or disseminate the Meeting’s own activities, always respecting the rights and freedoms of data subjects.

The Spanish Data Protection Agency (AEPD) recommends that privacy information be provided in a clear, simple and layered manner, indicating the identity of the controller, purposes, rights, legal basis, disclosures, transfers and retention periods. (Spanish Data Protection Agency)

5. Data retention

Personal data will be retained for the time necessary to fulfil the purpose for which it was collected and, thereafter, for the periods required by applicable regulations.

As a general rule:

  • Contact details will be retained while there is a relationship with the data subject or until deletion is requested.
  • Data relating to registrations or participation in activities will be retained for the time necessary to manage the activity and address any possible liabilities.
  • Data linked to awards, calls for entries, selected or award-winning works may be retained for as long as necessary to document the cultural, historical and communication activity of the Meeting.
  • Data used for informative communications will be retained until the data subject withdraws consent or requests to unsubscribe.
  • Technical and browsing data will be retained in accordance with the cookie policy, where applicable.

6. Disclosure of data to third parties

The organisation will not sell or disclose personal data to third parties for commercial purposes.

However, data may be accessible to:

  • Technology providers necessary for the operation of the website, email, forms, hosting, storage or registration management.
  • Members of the jury, selection committee, collaborators or entities linked to the Meeting, when necessary to assess applications, works or participation.
  • Public administrations, courts, tribunals or competent bodies, where there is a legal obligation.
  • The general public, media and the organisation’s communication channels, in the case of authors, works, projects or award-winning, selected or participating persons whose dissemination forms part of the cultural activity of the Meeting.

When third-party services are used, the organisation will endeavour to ensure that such providers offer appropriate data protection safeguards.

7. International data transfers

Some technology services used by the organisation may involve international data transfers, for example email services, forms, cloud storage, web analytics or social media.

In such cases, the organisation will endeavour to ensure that such transfers are carried out in accordance with the safeguards provided for in the applicable regulations, such as adequacy decisions, standard contractual clauses or other legally valid mechanisms.

8. Rights of data subjects

Data subjects may exercise the following rights:

  • Right of access.
  • Right to rectification.
  • Right to erasure.
  • Right to object.
  • Right to restriction of processing.
  • Right to data portability.
  • Right not to be subject to automated individual decision-making, including profiling, where applicable.

To exercise these rights, the data subject may send a request to:

Email: info@fotoperiodismoasturias.org
Postal address: Calle Covadonga 7, 1º Iz, 33201 Gijón, Asturias (Spain)

The request must clearly indicate the right the person wishes to exercise and allow the applicant to be identified.

The regulations recognise these rights and allow them to be exercised before the data controller. (Spanish Data Protection Agency)

9. Complaints before the supervisory authority

If a person considers that the processing of their personal data does not comply with current regulations, they may lodge a complaint with the Spanish Data Protection Agency.

Before lodging a complaint, it is recommended to contact the organisation in order to try to resolve any issue related to the processing of personal data.

10. Data relating to minors

The website and the activities of the Meeting are not specifically aimed at minors, unless expressly stated in a specific activity.

In the event of participation by minors, the organisation may request authorisation from parents, guardians or legal representatives, where necessary in accordance with applicable regulations.

11. Photographs, videos and dissemination of activities

During the activities of the Meeting, photographs, videos or audiovisual recordings may be taken for informational, cultural, documentary and institutional dissemination purposes.

These images may be published on the website, social media, press releases, audiovisual materials, reports, posters or communication media of the Meeting.

Where the capture or publication requires specific consent, the organisation will request it in advance. In any case, data subjects may contact the organisation to raise any question related to the use of their image.

12. Data security

The organisation will apply reasonable technical and organisational measures to protect personal data against loss, misuse, unauthorised access, alteration or unauthorised disclosure.

However, no computer system or data transmission over the Internet can guarantee absolute security.

13. Cookies

This website may use first-party or third-party cookies to enable its operation, improve the browsing experience, obtain statistics or integrate third-party content.

Specific information about the cookies used, their purpose, duration and configuration options must be set out in a separate Cookie Policy or in a configuration panel accessible from the website.

If the website uses non-technical cookies, such as analytics, advertising or tracking cookies, prior consent from the user will be required. The AEPD states that the use of cookies and similar technologies is governed by Article 22 of the LSSI and recommends visible, layered information. (Spanish Data Protection Agency)

14. Changes to the privacy policy

The organisation may amend this privacy policy to adapt it to regulatory, technical, organisational or website operational changes.

The updated version will always be available on this same page.